Commercial building inspection software
Commercial property work is inspected element by element and paid for as a document: a capex forecast for an asset manager, a lease schedule a landlord can enforce at make-good, an annual statement a council officer can ask to see. The building is the same from job to job; what changes is which elements matter and who reads the result.
The reports in this discipline fall into three families. Condition work — building condition audits, roof and facade surveys, car park audits, sinking fund forecasts — grades each element and puts a cost and a year against it. Compliance work — essential safety measures, fire doors, lifts, cooling towers, access audits, fit-out checks — tests an asset against a standard or a regulation and lists what fails. Transaction work — lease entry and exit condition, make-good scopes, handover packs, replacement cost valuations — records a state of the building that two parties will later argue about. SurveyThanks holds the building, its levels and tenancies as a register, links every finding to the element it belongs to, and renders whichever of those documents you sell into your own Word template.
Enter your buildings, levels and tenancies once
Every defect points at a tenancy and every cost line points at a defect, so the make-good schedule and the narrative body of the report are generated from the same rows and cannot disagree.
What goes in your reference library
- AS 1428.1 for access and DDA audit work
- Property Council guide to office building quality
- Lease schedules of condition and make-good obligations
- Your own defect classification and cost-band methodology
- Client reporting proformas for the funds and owners you act for
Reviewed before it leaves
Your own checklist and prose standards, run against the finished report — with findings graded info, minor or major, quoting the sentence at fault. Because the structured submission behind the report is held too, the review catches contradictions between the two: The narrative calls the roof "fair"; the element register grades it C with a twelve-month cost line against it.
22 report types in commercial property
- Accessibility DDA auditsAccess audit reportBuilding owners
- Annual facade inspectionsFacade condition reportBuilding owners
- Bank branch auditsBranch standards reportBanks
- Building condition auditsCapex condition auditAsset managers
- Building handover auditsHandover documentation packFacility managers
- Car park condition auditsCar park audit reportFacility managers
- Commercial entry exit conditionLease condition reportCommercial agents
- Commercial make-good assessmentsMake-good scope reportLandlords
- Commercial waste auditsWaste stream reportSustainability teams
- Cooling tower inspectionsTower registration reportWater treatment firms
- Essential safety measures assessmentsAnnual ESM statementBuilding owners
- Fire door inspectionsFire door registerFire contractors
- Fit-out compliance inspectionsFit-out compliance reportLandlords
- Indoor air quality assessmentsIAQ reportOccupational hygienists
- Legionella risk assessmentsLegionella risk reportFacility managers
- Lift registration inspectionsLift inspection reportLift contractors
- NABERS energy auditsEnergy rating evidence packSustainability consultants
- Replacement cost assessmentsInsurance valuation reportStrata managers
- Roof condition surveysRoof survey reportFacility managers
- Signage condition auditsSignage registerSign companies
- Sinking fund forecast inspectionsMaintenance forecast reportStrata managers
- Water efficiency auditsWater audit reportFacility managers
Standards the report works to
- NCCNational Construction Code — Building Code of Australia, Volume One
- The performance requirements most compliance findings on a Class 2–9 building are ultimately measured against.
- AS 1428.1-2009Design for access and mobility — General requirements for access — New building work
- The clause-level basis for access audit and fit-out findings.
- AS/NZS 3666Air-handling and water systems of buildings — Microbial control
- The series cooling tower inspections and Legionella risk assessments are written against.
- AS 1735Lifts, escalators and moving walks
- The standard series behind periodic lift inspection reporting.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
Questions
- Can one building register serve every report we produce on it?
- Yes. Buildings, levels and tenancies are entered once and every inspection links to them, so the condition audit, the ESM statement and the next lease exit report all refer to the same stored tenancy rather than a name retyped each time.
- Do commercial inspectors need signal in basements and plant rooms?
- No. Field capture — jobs, forms, photos, notes and audio — works with no connection and syncs once the device is back online. Rendering the report needs a connection.
- Can different clients get different report formats from the same inspection?
- Yes. A firm can hold several Word templates, so a fund manager’s capex format and a landlord’s condition schedule can both be rendered from one set of captured findings.
- Does it handle cost estimates against defects?
- Cost lines are fields on the form and can be linked to the defect they price, and calculated fields can total them by element, year or priority for the summary table.
Other disciplines
Bring your commercial property template
Your letterhead, your section order, your clause library — with the drafted prose landing where the template says it should.