Indoor air quality assessment and report software
Indoor air quality assessments start with a complaint or a certification target: occupants report stuffiness, headaches or odours, or the owner wants a NABERS Indoor Environment rating. The hygienist measures carbon dioxide, temperature, humidity, particulates, formaldehyde and volatile organic compounds at sampling points across the floor, inspects the air-handling system and relates the readings to what occupants reported. The report has to connect measurement, cause and recommendation for each zone.
Built for occupational hygienists running teams of roughly 3–50 inspectors.
Sample IAQ report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
IAQ report
Level 4 open-plan — real-time monitoring results
- Site
- Fictional Offices, 70 Example Street
- Monitoring
- 9:00–16:00, 6 sampling points
- Date
- 12 August 2026
| Parameter (point 4-C) | Result | Assessment |
|---|---|---|
| CO₂, peak | 1,450 ppm at 14:30 | Assessment: Elevated |
| Temperature range | 22.1–24.6 °C | Assessment: Pass |
| Relative humidity | 48–55% | Assessment: Pass |
| PM2.5, 7-hour average | 6 µg/m³ | Assessment: Pass |
| Outside air damper, AHU-4 | Found at minimum position | Assessment: Adjust |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the IAQ report where your template puts it.
Per sampling point
- Point ID and location
- Occupant density
- CO₂ (peak and average)
- Temperature and humidity
- PM2.5 and PM10
- TVOC and formaldehyde
- Instrument and calibration date
Air-handling inspection
- AHU serving the zone
- Outside air damper position
- Filter condition
- Coil and drain tray condition
- Photos
Occupant feedback
- Complaint type
- Location
- Times reported
Standards the report works to
- AS 1668.2The use of ventilation and air conditioning in buildings — Mechanical ventilation in buildings
- Sets the outside air rates the ventilation findings are compared with.
- Safe Work AustraliaWorkplace exposure standards for airborne contaminants
- The exposure limits contaminants such as formaldehyde are reported against in a workplace.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the IAQ report gets built
Capture it once, offline
Your firm builds the indoor air quality assessment form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, levels and tenancies
Enter buildings, levels and tenancies once, as a register. Every one of your elements, defects and cost lines then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The IAQ report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a IAQ report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The narrative calls the roof "fair"; the element register grades it C with a twelve-month cost line against it.
Checks a commercial property framework usually carries
- Every graded defect carries a cost band and a priority
- The make-good schedule and the narrative describe the same condition
- Access and DDA non-compliances cite the clause they fail
- Every photo referenced in the text exists and is captioned
Questions
- Can we import readings from our monitoring instrument?
- Readings are entered as form fields per sampling point; there is no direct instrument integration, but summary values can be typed in or attached as a file on the job.
- Can each sampling point link to the air-handling unit that serves it?
- Yes. AHUs and sampling points can both be registers with links between them, so the report can discuss each unit alongside the readings from the zone it serves.
- Can occupant complaints be part of the same report?
- Yes. Complaints are a repeatable section on the same job, and the AI review can check that each one is addressed in the findings.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other commercial property work we cover
- Commercial make-good assessmentsMake-good scope report
- Commercial waste auditsWaste stream report
- Cooling tower inspectionsTower registration report
- Essential safety measures assessmentsAnnual ESM statement
- Fire door inspectionsFire door register
- Fit-out compliance inspectionsFit-out compliance report
- Legionella risk assessmentsLegionella risk report
- Lift registration inspectionsLift inspection report
Other disciplines
Rebuild your IAQ report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.