Waste audit report app for commercial buildings
A commercial waste audit is a bin-by-bin sort: auditors tip a sample of each stream onto a sorting table, separate it into categories, weigh each one and record how much recycling ended up in general waste and how much contamination ended up in recycling. Sustainability teams use the result to fix signage, renegotiate collection contracts and report diversion rates. The arithmetic is the report, so a tool that totals and percentages as the scales are read saves the whole evening.
Built for sustainability teams running teams of roughly 3–50 inspectors.
Sample Waste stream report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Waste stream report
General waste stream — Tower A, 3-day sample
- Site
- Fictional Corporate Park, Tower A
- Sample
- 18 bins, 212.4 kg
- Audit date
- 23 March 2026
| Category | Weight | Share |
|---|---|---|
| Food organics | 84.6 kg | Share: 39.8% |
| Recyclable paper and cardboard | 41.0 kg | Share: 19.3% — misdirected |
| Recyclable containers | 17.8 kg | Share: 8.4% — misdirected |
| Genuine residual waste | 69.0 kg | Share: 32.5% |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the waste stream report where your template puts it.
Per stream
- Stream (general, comingled, paper, organics)
- Bins sampled
- Total sample weight
- Bin location
Per sort category
- Category
- Weight (kg)
- Share of stream (calculated)
- Misdirected (yes / no)
- Photo of sorted pile
Summary
- Diversion rate (calculated)
- Contamination rate of recycling (calculated)
- Recommendations
How the waste stream report gets built
Capture it once, offline
Your firm builds the commercial waste audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, levels and tenancies
Enter buildings, levels and tenancies once, as a register. Every one of your elements, defects and cost lines then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The waste stream report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a waste stream report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The narrative calls the roof "fair"; the element register grades it C with a twelve-month cost line against it.
Checks a commercial property framework usually carries
- Every graded defect carries a cost band and a priority
- The make-good schedule and the narrative describe the same condition
- Access and DDA non-compliances cite the clause they fail
- Every photo referenced in the text exists and is captioned
Questions
- Will the percentages calculate while we are sorting?
- Yes. Calculated fields sum the category weights for each stream and work out each category’s share, so the numbers are done before you pack up the sorting table.
- Can we compare this audit with last year’s?
- Each audit is a stored submission, and the submissions grid lets you line up category weights across audits and buildings without retyping a spreadsheet.
- Can we add a sort category we did not plan for?
- Categories are a repeatable group, so an auditor can add a row on the day for something unexpected without changing the form.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other commercial property work we cover
- Commercial entry exit conditionLease condition report
- Commercial make-good assessmentsMake-good scope report
- Cooling tower inspectionsTower registration report
- Essential safety measures assessmentsAnnual ESM statement
- Fire door inspectionsFire door register
- Fit-out compliance inspectionsFit-out compliance report
- Indoor air quality assessmentsIAQ report
- Legionella risk assessmentsLegionella risk report
Other disciplines
Rebuild your waste stream report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.