Signage register app
Capture signage condition audits on a device that keeps working with no signal, then produce the signage register from your own Word template — with the prose drafted against your own standards library.
Built for sign companies running teams of roughly 3–50 inspectors.
The loop you are running today
Commercial condition work runs on a fixed structure — building, tenancy, element, defect, cost — and the deliverable is a document with the firm’s letterhead on it. The value is in the consistency between inspectors, and consistency is exactly what a Word template plus a spreadsheet plus email cannot enforce.
The tell is simple: you are running a forms app plus Word plus a spreadsheet plus email, and re-typing the same findings into all four to get one signage register out the door.
How the signage register gets built
Capture it once, offline
Your firm builds the signage condition audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, levels and tenancies
Enter buildings, levels and tenancies once, as a register. Every one of your elements, defects and cost lines then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The signage register renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Drafted against your standards, not a generic model
You upload your own reference library — PDF, Word, Excel, CSV — and it is indexed for retrieval. A {{ai: …}} marker placed inside your Word template runs Claude at render time and drops the drafted prose into that exact spot.
Where two sources conflict, the retrieved passages are labelled with their authority and the model is instructed to follow the higher one and state what it overrode. A document you mark superseded is excluded outright.
What a commercial property firm typically loads
- AS 1428.1 for access and DDA audit work
- Property Council guide to office building quality
- Lease schedules of condition and make-good obligations
- Your own defect classification and cost-band methodology
- Client reporting proformas for the funds and owners you act for
Reviewed before it leaves
You write the review framework: a checklist of what a signage register must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The narrative calls the roof "fair"; the element register grades it C with a twelve-month cost line against it.
Checks a commercial property framework usually carries
- Every graded defect carries a cost band and a priority
- The make-good schedule and the narrative describe the same condition
- Access and DDA non-compliances cite the clause they fail
- Every photo referenced in the text exists and is captioned
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other commercial property work we cover
- Bank branch auditsBranch standards report
- Building condition auditsCapex condition audit
- Building handover auditsHandover documentation pack
- Car park condition auditsCar park audit report
- Commercial entry exit conditionLease condition report
- Commercial make-good assessmentsMake-good scope report
- Commercial waste auditsWaste stream report
- Cooling tower inspectionsTower registration report
Other disciplines
Rebuild your signage register in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.