Roof condition survey app for commercial roofs
A commercial roof survey covers far more than the sheeting: gutters and box gutters, sumps and overflows, flashings at every penetration and upstand, skylights, plant on the roof and the access systems inspectors and contractors use to get there. Facility managers want to know where water is getting in, what will fail next and whether the roof is safe to work on. Findings are mapped to roof zones so a contractor can find them.
Built for facility managers running teams of roughly 3–50 inspectors.
Sample Roof survey report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Roof survey report
Roof zone C — warehouse, metal deck
- Site
- Fictional Distribution Centre, 5 Example Drive
- Roof
- Trapezoidal metal deck, 3° pitch, approx. 12,000 m²
- Inspected
- 28 October 2026
| Item | Observation | Priority |
|---|---|---|
| Box gutter BG-3 | Debris build-up, ponding at sump; overflow partially blocked | Priority: High |
| Skylight row C4 | Two polycarbonate sheets brittle and cracked | Priority: High |
| Fasteners, zone C | Corrosion on 10–15% sampled | Priority: Medium |
| Static line, zone C | Certification tag expired | Priority: Medium |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the roof survey report where your template puts it.
Per roof zone
- Zone
- Roof covering type
- Pitch
- Access method
- Overall condition grade
Per finding
- Zone and grid reference
- Element (sheet, fastener, gutter, sump, flashing, skylight, plant support, access)
- Defect
- Priority
- Photo
Safety
- Anchor and static line certification
- Fragile roof areas marked
- Walkways and edge protection
Standards the report works to
- AS 1562.1Design and installation of sheet roof and wall cladding — Metal
- The installation basis for findings on fasteners, laps and sheet condition.
- AS 1657Fixed platforms, walkways, stairways and ladders — Design, construction and installation
- Referenced for roof access ladders, platforms and walkways.
- AS/NZS 1891.4Industrial fall-arrest systems and devices — Selection, use and maintenance
- The basis for checking anchors and static lines are inspected and in date.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the roof survey report gets built
Capture it once, offline
Your firm builds the roof condition survey form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, levels and tenancies
Enter buildings, levels and tenancies once, as a register. Every one of your elements, defects and cost lines then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The roof survey report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a roof survey report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The narrative calls the roof "fair"; the element register grades it C with a twelve-month cost line against it.
Checks a commercial property framework usually carries
- Every graded defect carries a cost band and a priority
- The make-good schedule and the narrative describe the same condition
- Access and DDA non-compliances cite the clause they fail
- Every photo referenced in the text exists and is captioned
Questions
- Can findings be located on a roof plan?
- Each finding carries a zone and grid reference, and the report can group them by zone; you can attach your roof plan as an image in the template.
- Can we record roof safety issues separately from defects?
- Yes. Access and fall-protection checks are their own section, so safety issues can be reported up front rather than mixed in with the leak findings.
- Does a leak report need a full survey?
- No. You can author a shorter leak-investigation form using the same zone and finding modules, so both reports read consistently.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other commercial property work we cover
- Indoor air quality assessmentsIAQ report
- Legionella risk assessmentsLegionella risk report
- Lift registration inspectionsLift inspection report
- NABERS energy auditsEnergy rating evidence pack
- Replacement cost assessmentsInsurance valuation report
- Signage condition auditsSignage register
- Sinking fund forecast inspectionsMaintenance forecast report
- Water efficiency auditsWater audit report
Other disciplines
Rebuild your roof survey report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.