NABERS energy audit and evidence pack software
A NABERS Energy rating is calculated from twelve months of metered energy, the rated area, hours of occupancy and the number of computers — and an accredited assessor has to collect and evidence every input so the rating survives an audit by the NABERS administrator. The site visit confirms meters, reads nameplates, measures or verifies areas and counts workstations; the evidence pack ties each figure to a document or a photograph.
Built for sustainability consultants running teams of roughly 3–50 inspectors.
Sample Energy rating evidence pack
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Energy rating evidence pack
Rating inputs — evidence register
- Building
- Fictional Office Tower, 300 Sample Street
- Rating type
- NABERS Energy — base building
- Site visit
- 7 September 2026
| Input | Evidence | Status |
|---|---|---|
| Main switchboard meter M1 | Serial photographed; matches bills | Status: Verified |
| Tenant sub-meter TM-5 | Not on meter schedule; feeds L5 supplementary AC | Status: Query |
| Net lettable area | Survey dated 2019; no change since | Status: Verified |
| Gas meter G1 | Billing gap in March | Status: Data gap |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the energy rating evidence pack where your template puts it.
Meters
- Meter ID and serial
- Fuel type
- Coverage (base building / tenant / whole building)
- Photo of meter and serial
- Billing period coverage
Building inputs
- Rated area and source document
- Hours of occupancy
- Computer count method
- Equipment nameplate photos
Queries
- Linked input
- Issue
- Resolution
Standards the report works to
- NABERS RulesNABERS Energy rules for collecting and using data (applicable building type)
- Defines what evidence each rating input needs and how data gaps are treated.
- Building Energy Efficiency Disclosure Act 2010Commercial Building Disclosure program
- Why many office owners need a current NABERS Energy rating before they sell or lease space.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the energy rating evidence pack gets built
Capture it once, offline
Your firm builds the NABERS energy audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, levels and tenancies
Enter buildings, levels and tenancies once, as a register. Every one of your elements, defects and cost lines then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The energy rating evidence pack renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a energy rating evidence pack must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The narrative calls the roof "fair"; the element register grades it C with a twelve-month cost line against it.
Checks a commercial property framework usually carries
- Every graded defect carries a cost band and a priority
- The make-good schedule and the narrative describe the same condition
- Access and DDA non-compliances cite the clause they fail
- Every photo referenced in the text exists and is captioned
Questions
- Can each meter photo be tied to the input it evidences?
- Yes. Meters are entered as rows with photos attached, and each rating input links to the meters it relies on, so the evidence pack is assembled from those links.
- Does SurveyThanks calculate the NABERS rating?
- No. The rating is calculated in the official NABERS tool. SurveyThanks captures the site evidence and produces the evidence pack and audit report around it.
- Can next year’s rating reuse this year’s meter list?
- The building’s meters are stored, so next year’s visit starts from the same meter register and only records what changed.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other commercial property work we cover
- Building handover auditsHandover documentation pack
- Car park condition auditsCar park audit report
- Commercial entry exit conditionLease condition report
- Commercial make-good assessmentsMake-good scope report
- Commercial waste auditsWaste stream report
- Cooling tower inspectionsTower registration report
- Essential safety measures assessmentsAnnual ESM statement
- Fire door inspectionsFire door register
Other disciplines
Rebuild your energy rating evidence pack in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.