Residential property inspection software
Residential inspection is a volume business with a short fuse. A buyer wants the pre-purchase report before the cooling-off period runs out, a property manager needs the entry condition report before the keys are handed over, and a homeowner wants to know tonight whether the crack in the hallway matters. The inspection takes an hour or two; the report decides whether the client books you again.
The work splits into three families. Transaction reports — pre-purchase, building and pest, pre-auction, pre-settlement — are written against AS 4349 and read by a buyer under time pressure, so the summary has to agree with the body. Tenancy reports — entry, routine and exit — are evidence for a bond dispute and live or die on room-by-room photographs. Defect and dispute reports — new-build handover, strata defects, dividing fences, boundary trees, retaining walls — are read by the other side, sometimes by a tribunal, and every claim needs a location and a photo behind it. SurveyThanks captures all three on site with no signal and renders them into your own Word template.
Enter your rooms and external areas once
One finding can span several areas and one area can carry a dozen findings, so the summary table and the body of the report are built from the same rows — and renaming "Bedroom 2" to "Front bedroom" updates both.
What goes in your reference library
- AS 4349.1 — pre-purchase inspection of buildings
- AS 4349.3 and AS 3660.2 for timber pest work
- National Construction Code provisions you cite routinely
- Your own limitations, exclusions and scope-of-inspection wording
- Your professional indemnity insurer’s reporting requirements
Reviewed before it leaves
Your own checklist and prose standards, run against the finished report — with findings graded info, minor or major, quoting the sentence at fault. Because the structured submission behind the report is held too, the review catches contradictions between the two: The summary says no major defects were found; the form carries a major structural defect on the rear wall.
23 report types in residential property
- Apartment defect surveysDefect evidence reportStrata lawyers
- Blind cord safety auditsCord safety reportProperty managers
- Boundary tree dispute reportsArborist boundary reportHomeowners
- Building and pest inspectionsCombined building pest reportInspection firms
- Dividing fence condition reportsFence condition reportHomeowners
- Granny flat approval inspectionsSecondary dwelling reportCertifiers
- Meth residue testingContamination test reportProperty managers
- Mould inspectionsMould assessment reportHomeowners
- New-build handover inspectionsPCI defect reportHomeowners
- Owner-builder defect inspectionsDefect scheduleOwner builders
- Pre-auction inspectionsCondition summary reportBuyers agents
- Pre-purchase building inspectionsBuilding inspection reportBuilding inspectors
- Pre-settlement inspectionsSettlement checklist reportConveyancers
- Property photography ordersPhoto floorplan packageReal estate agents
- Rental entry condition reportsEntry condition reportProperty managers
- Rental exit and bond inspectionsExit condition reportProperty managers
- Residential dilapidation surveysDilapidation reportBuilders
- Retaining wall assessmentsWall condition reportEngineers
- Routine rental inspectionsRoutine inspection reportProperty managers
- Senior home safety auditsFalls risk auditAged care providers
- Short-stay property auditsListing readiness reportAirbnb hosts
- Strata common property inspectionsCommon property reportStrata managers
- Termite inspectionsTimber pest reportPest inspectors
Standards the report works to
- AS 4349.1-2007Inspection of buildings — Pre-purchase inspections — Residential buildings
- Sets the scope, the areas to be inspected and the minimum content of a pre-purchase report.
- AS 4349.3-2010Inspection of buildings — Timber pest inspections
- Defines what a timber pest report must record, including conducive conditions and the risk assessment.
- Residential Tenancies Act (by state)e.g. Residential Tenancies Act 2010 (NSW), Residential Tenancies and Rooming Accommodation Act 2008 (Qld)
- Prescribe when a condition report is due and what form it takes in each jurisdiction.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
Questions
- Can we get a pre-purchase report to the buyer the same evening?
- That is the point of the loop. The inspector captures defects, photos and notes on site, and the report renders into your Word template with the summary drafted from those answers, so the evening is spent reviewing a draft rather than typing one.
- Do tenants or buyers sign inside the app?
- No. There is no signature capture. Condition reports that the tenant must sign go out as a file or a password-protected link, and the signed copy comes back through whatever process you use today.
- Can one inspector work in a house with no mobile coverage?
- Yes. Jobs, forms, photos, notes and audio are captured offline and held on the device until the server confirms it received them. Generating the report needs a connection.
- Can we keep our existing report wording and disclaimers?
- Yes. The report renders into the Word template you already use, so your scope, limitations and exclusions wording stays exactly as your insurer approved it.
Other disciplines
Bring your residential property template
Your letterhead, your section order, your clause library — with the drafted prose landing where the template says it should.