Fit-out compliance inspection software for landlords
When a tenant fits out a floor, the landlord needs to know the work did not compromise the base building: sprinkler heads still cover every new room, exits are not blocked by new partitions, penetrations through fire-rated walls are sealed, the accessible path of travel still works and the ceiling grid was not loaded with equipment it was not designed for. A fit-out compliance inspection records those checks against the landlord’s fit-out guide and lists what the tenant’s contractor must fix.
Built for landlords running teams of roughly 3–50 inspectors.
Sample Fit-out compliance report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Fit-out compliance report
Fit-out inspection — Level 12 tenancy
- Building
- Fictional Tower, 1 Sample Square
- Tenant contractor
- Example Interiors (fictional)
- Inspected
- 20 July 2026
| Item | Observation | Result |
|---|---|---|
| Sprinkler coverage, new meeting rooms | Heads relocated; coverage certificate requested | Result: Pending evidence |
| Path of travel to exit stair B | Clear width maintained | Result: Pass |
| Penetrations in core wall | Two cable bundles unsealed above ceiling | Result: Defect |
| Emergency lighting in new rooms | Fittings installed; test record not provided | Result: Pending evidence |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the fit-out compliance report where your template puts it.
Per room or zone
- Room
- Sprinkler coverage checked
- Emergency lighting and exit signs
- Ceiling penetrations and loads
- Photos
Base-building interfaces
- Fire-rated wall penetrations
- Exit and path of travel
- Accessible path and facilities
- Mechanical and electrical connections
Evidence
- Document required
- Received (yes / no)
- Comment
Standards the report works to
- NCCNational Construction Code — Building Code of Australia, Volume One
- The performance requirements the fit-out has to keep the base building compliant with.
- AS/NZS 2293.1Emergency lighting and exit signs for buildings — System design, installation and operation
- The basis for checking emergency lighting and exit signage in reconfigured spaces.
- AS 1428.1-2009Design for access and mobility — General requirements for access — New building work
- Referenced where the fit-out changes the accessible path of travel or facilities.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the fit-out compliance report gets built
Capture it once, offline
Your firm builds the fit-out compliance inspection form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, levels and tenancies
Enter buildings, levels and tenancies once, as a register. Every one of your elements, defects and cost lines then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The fit-out compliance report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a fit-out compliance report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The narrative calls the roof "fair"; the element register grades it C with a twelve-month cost line against it.
Checks a commercial property framework usually carries
- Every graded defect carries a cost band and a priority
- The make-good schedule and the narrative describe the same condition
- Access and DDA non-compliances cite the clause they fail
- Every photo referenced in the text exists and is captioned
Questions
- Can we build the form from our landlord’s fit-out guide?
- Yes. You author the form, so each section of your fit-out guide can become a section of questions, reused across every tenancy in the portfolio as a module.
- Can items be marked as waiting on evidence rather than failed?
- Result options are yours, so "pending evidence" can be its own status with its own report wording and its own list in the summary.
- Can we re-inspect only the failed items?
- A follow-up job can carry just the open items forward so the re-inspection is short and the report records how each was closed.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other commercial property work we cover
- Essential safety measures assessmentsAnnual ESM statement
- Fire door inspectionsFire door register
- Indoor air quality assessmentsIAQ report
- Legionella risk assessmentsLegionella risk report
- Lift registration inspectionsLift inspection report
- NABERS energy auditsEnergy rating evidence pack
- Replacement cost assessmentsInsurance valuation report
- Roof condition surveysRoof survey report
Other disciplines
Rebuild your fit-out compliance report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.