Water efficiency audit report software
A water efficiency audit works out where a building’s water goes and how much of it could be saved. The auditor reads the main and sub-meters, logs night flows to find leaks, counts and flow-tests fixtures, checks cooling tower bleed and irrigation, and compares the result with the building’s bills. Facility managers use the report to prioritise fixes by payback and, for offices, to improve a NABERS Water rating.
Built for facility managers running teams of roughly 3–50 inspectors.
Sample Water audit report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Water audit report
Leak and fixture findings
- Site
- Fictional Shopping Centre, 2 Sample Boulevard
- Annual consumption
- 41,200 kL (bills, FY26)
- Audited
- 10 November 2026
| Finding | Measured | Estimated saving |
|---|---|---|
| Night flow, main meter 1:00–4:00 | 1.8 kL/h with centre closed | Estimated saving: ~15,000 kL/yr |
| Food court hand basins | 12 L/min vs 6 L/min aerators available | Estimated saving: ~900 kL/yr |
| Cooling tower bleed | Conductivity set point low | Estimated saving: ~2,100 kL/yr |
| Amenities urinals | Waterless units, functioning | Estimated saving: Pass |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the water audit report where your template puts it.
Meters
- Meter ID
- Reading and time
- Night flow rate
- Area served
Fixtures
- Fixture type
- Location
- Count
- Measured flow rate
- WELS rating if visible
Opportunities
- Finding
- Estimated saving (kL/yr)
- Cost to implement
- Payback (calculated)
Standards the report works to
- AS/NZS 6400Water efficient products — Rating and labelling
- The WELS rating basis for fixture replacement recommendations.
- NABERS RulesNABERS Water rules for collecting and using data
- Relevant where the audit supports a NABERS Water rating.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the water audit report gets built
Capture it once, offline
Your firm builds the water efficiency audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, levels and tenancies
Enter buildings, levels and tenancies once, as a register. Every one of your elements, defects and cost lines then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The water audit report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a water audit report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The narrative calls the roof "fair"; the element register grades it C with a twelve-month cost line against it.
Checks a commercial property framework usually carries
- Every graded defect carries a cost band and a priority
- The make-good schedule and the narrative describe the same condition
- Access and DDA non-compliances cite the clause they fail
- Every photo referenced in the text exists and is captioned
Questions
- Can payback be calculated per opportunity?
- Yes. Calculated fields divide cost by annual saving value, and the report can sort opportunities by payback in the summary.
- Can we count fixtures quickly room by room?
- Fixtures are a repeatable group with counts and flow rates, and totals by type are calculated for the report.
- Can the audit be repeated after the fixes?
- Meters and fixtures are stored against the site, so a follow-up audit can compare readings and show the measured saving.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other commercial property work we cover
- Car park condition auditsCar park audit report
- Commercial entry exit conditionLease condition report
- Commercial make-good assessmentsMake-good scope report
- Commercial waste auditsWaste stream report
- Cooling tower inspectionsTower registration report
- Essential safety measures assessmentsAnnual ESM statement
- Fire door inspectionsFire door register
- Fit-out compliance inspectionsFit-out compliance report
Other disciplines
Rebuild your water audit report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.