Lift inspection report software for lift contractors
Lift inspections are done car by car: the lift contractor or independent inspector checks the machine room, controller, ropes and sheaves, brakes, the car’s door protection and levelling accuracy, the pit, and the emergency communication device, and records what needs attention before the next periodic service. Building owners use the report for their maintenance and registration obligations, which differ by state, and for budgeting modernisation.
Built for lift contractors running teams of roughly 3–50 inspectors.
Sample Lift inspection report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Lift inspection report
Passenger lift L2 — periodic inspection
- Building
- Fictional Plaza, 12 Example Street
- Lift
- L2, 13-passenger traction, 8 landings
- Inspected
- 22 May 2026
| Component | Observation | Result |
|---|---|---|
| Suspension ropes | Wear within limits; tension equal | Result: Pass |
| Door safety edge / light curtain | Reopens on obstruction at all landings | Result: Pass |
| Levelling accuracy | 12 mm step at landing 6 | Result: Adjust |
| Emergency telephone | No answer from monitoring centre on test | Result: Defect |
| Pit | Water ingress; pit light not working | Result: Defect |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the lift inspection report where your template puts it.
Per lift
- Lift ID
- Type and capacity
- Landings served
- Registration or plant number
- Install year
Per component
- Component (machine, controller, ropes, brake, doors, car, pit, emergency phone)
- Observation
- Result
- Photo
Actions
- Linked component
- Action required
- Priority
- Due date
Standards the report works to
- AS 1735Lifts, escalators and moving walks
- The standard series a lift’s components and safety devices are inspected against.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the lift inspection report gets built
Capture it once, offline
Your firm builds the lift registration inspection form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, levels and tenancies
Enter buildings, levels and tenancies once, as a register. Every one of your elements, defects and cost lines then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The lift inspection report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a lift inspection report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The narrative calls the roof "fair"; the element register grades it C with a twelve-month cost line against it.
Checks a commercial property framework usually carries
- Every graded defect carries a cost band and a priority
- The make-good schedule and the narrative describe the same condition
- Access and DDA non-compliances cite the clause they fail
- Every photo referenced in the text exists and is captioned
Questions
- Can one inspection cover every lift in the building?
- Yes. Lifts are a repeatable group on the form, so a bank of six lifts is one job with a section per car, rendered as one report or one report per lift.
- Does the report handle state registration requirements?
- Registration rules differ by state, so you add the fields your jurisdiction needs — plant registration number, renewal date — to your own form and template.
- Can the inspector work in a lift shaft with no signal?
- Yes. Capture works offline and the inspection syncs when the device reconnects.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other commercial property work we cover
- Sinking fund forecast inspectionsMaintenance forecast report
- Water efficiency auditsWater audit report
- Accessibility DDA auditsAccess audit report
- Annual facade inspectionsFacade condition report
- Bank branch auditsBranch standards report
- Building condition auditsCapex condition audit
- Building handover auditsHandover documentation pack
- Car park condition auditsCar park audit report
Other disciplines
Rebuild your lift inspection report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.