Software for WHS consultants and safety auditors
A WHS consultant is paid for a document that names the hazard, the regulation it engages and the control that should be in place — and that still reads as defensible if a regulator or a court picks it up two years later. The site walk takes a morning. Turning a phone full of photos and a notebook of findings into that document is what eats the week.
The reports in this discipline are not all the same shape. A workplace audit is a long checklist graded clause by clause against the WHS Regulations. A noise or manual handling assessment is a measurement and a risk rating for one task. An incident investigation is a narrative of events, contributing factors and corrective actions. A psychosocial assessment is built from interviews and survey data rather than anything you can photograph. SurveyThanks lets each one have its own form, while hazards, controls and corrective actions are stored as linked rows so a finding raised in a hazard walk can be traced into the audit that follows it.
Enter your areas, tasks and plant once
One control can mitigate several hazards and one hazard can appear across several areas, so the risk register and the narrative findings are generated from the same rows rather than maintained twice.
What goes in your reference library
- The WHS Act and Regulations for each jurisdiction you operate in
- Safe Work Australia Codes of Practice
- AS/NZS ISO 45001 and your client’s certified management system
- ICAM or your own incident investigation methodology
- Client-specific site rules and contractor management requirements
Reviewed before it leaves
Your own checklist and prose standards, run against the finished report — with findings graded info, minor or major, quoting the sentence at fault. Because the structured submission behind the report is held too, the review catches contradictions between the two: The report says all plant is guarded; the form carries an unguarded drive shaft in the workshop.
12 report types in WHS consulting
- Contractor prequalification auditsPrequal audit reportPrincipal contractors
- Hazard identification walksHazard register reportSafety officers
- Hazardous chemical auditsChemWatch register auditSafety consultants
- Incident investigationsICAM investigation reportSafety managers
- Machine guarding auditsGuarding audit reportManufacturers
- Manual handling assessmentsTask risk assessmentErgonomists
- Near miss capture programsNear miss registerSafety teams
- Noise exposure assessmentsNoise dosimetry reportHygienists
- PPE compliance auditsPPE audit reportSite managers
- Psychosocial hazard assessmentsPsychosocial risk reportConsultants
- Remote worker site checksRemote site reportEmployers
- Workplace WHS auditsWHS audit reportConsultants
Standards the report works to
- Work Health and Safety Act 2011Model WHS Act, as adopted in each harmonised jurisdiction
- The primary duties (s19), officer due diligence (s27) and consultation duties every finding is ultimately measured against.
- Work Health and Safety Regulations 2011Model WHS Regulations
- The specific obligations — hazardous chemicals, plant, noise, manual tasks, psychosocial risks — that individual findings cite by regulation number.
- Code of PracticeHow to manage work health and safety risks (Safe Work Australia)
- The identify–assess–control–review process and the hierarchy of controls a recommendation is framed in.
- AS/NZS ISO 45001:2018Occupational health and safety management systems — Requirements with guidance for use
- The clause structure for system audits where the client holds, or is working towards, certification.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
Questions
- Can our findings cite the regulation number for each state we work in?
- Yes. Your standards library holds the Act, Regulations and Codes for each jurisdiction, and the drafted prose for a finding can be narrowed to the tier you name, so a Victorian client is not quoted the model regulations.
- Do we lose anything if the site has no mobile coverage?
- No. Jobs, forms, photos, notes and audio recordings are captured on the device and held in an outbox until the server confirms it has them. Report generation waits for a connection.
- Can a client sign the audit off inside the app?
- Not today — there is no signature field. Reports go out as a Word or PDF file, or a password-protected link, and sign-off happens on your existing process.
- Can one hazard be linked to several areas and several controls?
- Yes. Areas, tasks and plant are entered once as a register, and hazards and controls point at those rows, so one forklift hazard can cover three loading bays without being written up three times.
Other disciplines
Bring your WHS consulting template
Your letterhead, your section order, your clause library — with the drafted prose landing where the template says it should.