Hazardous chemicals register audit app
Most sites have a hazardous chemicals register; far fewer have one that matches what is on the shelf. A chemical audit walks every store and cabinet, reconciles each container against the register, checks the safety data sheet is current and the labelling is GHS-compliant, and checks segregation and quantities against what the site is allowed to hold. SurveyThanks captures each product as a row tied to its storage location, so the reconciliation — on the shelf and not on the register, or the reverse — falls out of the data.
Built for safety consultants running teams of roughly 3–50 inspectors.
Sample ChemWatch register audit
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
ChemWatch register audit
Store 3 — Maintenance workshop flammables cabinet
- Site
- Fictional Manufacturing, Example Industrial Estate
- Audited
- 17 June 2026
- Register version
- Client register exported 1 June 2026
| Product | Finding | Result |
|---|---|---|
| Acetone, 20 L | On register; SDS dated within five years | Result: Compliant |
| Aerosol degreaser, 12 cans | Not on the register; no SDS on site | Result: Not compliant |
| Two-pack epoxy hardener | Decanted into unlabelled container | Result: Not compliant |
| Cabinet capacity | 62 L stored in a 160 L cabinet | Result: Compliant |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the chemwatch register audit where your template puts it.
Per storage location
- Store or cabinet ID
- Cabinet type and capacity
- Segregation of incompatible classes
- Spill containment
- Photo
Per product
- Product name and supplier
- Quantity and container size
- On register (yes / no)
- SDS sighted and date of issue
- Label compliant
- GHS hazard class
Summary
- Products not on register
- Register entries not found on site
- Recommendations
Standards the report works to
- Work Health and Safety Regulations 2011Model WHS Regulations — Chapter 7 Hazardous chemicals
- Labelling, safety data sheets and the hazardous chemicals register (regulation 346) the audit reconciles against.
- Code of PracticeManaging risks of hazardous chemicals in the workplace (Safe Work Australia)
- Storage, segregation and control expectations behind each finding.
- AS 1940The storage and handling of flammable and combustible liquids
- Cabinet, quantity and separation requirements for flammable liquid stores.
- AS 3780The storage and handling of corrosive substances
- The equivalent requirements for acid and alkali storage.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the chemwatch register audit gets built
Capture it once, offline
Your firm builds the hazardous chemical audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your areas, tasks and plant
Enter areas, tasks and plant once, as a register. Every one of your hazards, controls and findings then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The chemwatch register audit renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a chemwatch register audit must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says all plant is guarded; the form carries an unguarded drive shaft in the workshop.
Checks a WHS consulting framework usually carries
- Every finding cites the regulation, code or clause it is assessed against
- Every hazard has a control and a person responsible for it
- Risk ratings are applied consistently across findings of the same kind
- Corrective actions are specific enough to be actioned and dated
Questions
- Can we load the client’s existing register before the audit?
- Products can be entered as a register in advance, so on site the auditor confirms or flags each one rather than typing it again, and adds anything found that is not listed.
- Does it read the safety data sheets for us?
- No. The auditor records the SDS issue date and whether it was sighted. SDS files can be uploaded to your standards library if you want drafted prose to refer to them.
- Will the report list register discrepancies separately?
- Yes. Your template can loop over only the products marked as missing from the register, or only the register entries not found, to produce a reconciliation table.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other WHS consulting work we cover
- Psychosocial hazard assessmentsPsychosocial risk report
- Remote worker site checksRemote site report
- Workplace WHS auditsWHS audit report
- Contractor prequalification auditsPrequal audit report
- Hazard identification walksHazard register report
- Incident investigationsICAM investigation report
- Machine guarding auditsGuarding audit report
- Manual handling assessmentsTask risk assessment
Other disciplines
Rebuild your chemwatch register audit in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.