Hazard identification walk report app
A hazard identification walk is the most basic piece of WHS work and the easiest to do badly: a supervisor walks the floor, writes “trip hazard near bay 3” on a clipboard, and the note never reaches the risk register. The value is in getting each hazard captured with a photo, a location and an initial risk rating at the moment it is seen, then landing it in a register the site actually maintains. SurveyThanks treats every hazard as a row linked to an area, so the walk report and the register are the same data.
Built for safety officers running teams of roughly 3–50 inspectors.
Sample Hazard register report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Hazard register report
Hazard walk — Warehouse 1, morning shift
- Site
- Fictional Cold Stores, Unit 4 Sample Road
- Walked by
- Site supervisor and HSR
- Date
- 3 February 2026
| Hazard and location | Initial risk | Status |
|---|---|---|
| Condensation pooling at freezer door, Bay 2 | High — slip on forklift route | Status: Open |
| Pallet racking upright dented, Aisle C | High — racking collapse | Status: Open |
| Extension lead across walkway, office | Medium — trip | Status: Fixed on walk |
| Emergency exit sign light out, rear door | Medium — egress in power failure | Status: Assigned |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the hazard register report where your template puts it.
Per hazard
- Area (from the site register)
- Hazard description
- Hazard type
- Photo
- Likelihood and consequence
- Calculated risk rating
- Immediate action taken
Controls
- Proposed control
- Level in the hierarchy of controls
- Owner
- Due date
Walk details
- Areas walked
- Participants (including the HSR)
- Shift
Standards the report works to
- Work Health and Safety Regulations 2011Model WHS Regulations — regulations 34 to 38
- The duty to identify hazards, eliminate or minimise risk, apply the hierarchy of controls and review control measures.
- Code of PracticeHow to manage work health and safety risks (Safe Work Australia)
- The method behind the likelihood–consequence rating and the choice of control.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the hazard register report gets built
Capture it once, offline
Your firm builds the hazard identification walk form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your areas, tasks and plant
Enter areas, tasks and plant once, as a register. Every one of your hazards, controls and findings then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The hazard register report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a hazard register report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says all plant is guarded; the form carries an unguarded drive shaft in the workshop.
Checks a WHS consulting framework usually carries
- Every finding cites the regulation, code or clause it is assessed against
- Every hazard has a control and a person responsible for it
- Risk ratings are applied consistently across findings of the same kind
- Corrective actions are specific enough to be actioned and dated
Questions
- Can our own risk matrix calculate the rating?
- Yes. Likelihood and consequence are option fields and the rating is a calculated field using your matrix, so every supervisor rates the same hazard the same way.
- Can a supervisor with no IT training use it?
- The form is whatever your team builds — it can be five fields and a camera button. Voice capture also lets them talk through a hazard and accept the values it proposes.
- Can hazards from many walks roll up into one register?
- Every hazard is stored against an area, so all of them can be viewed together in the submissions grid and filtered by area, rating or status.
- Does an open hazard follow into the next walk?
- Because hazards are linked rows rather than text, a later walk can reference the same hazard and record its new status instead of raising a duplicate.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other WHS consulting work we cover
- Machine guarding auditsGuarding audit report
- Manual handling assessmentsTask risk assessment
- Near miss capture programsNear miss register
- Noise exposure assessmentsNoise dosimetry report
- PPE compliance auditsPPE audit report
- Psychosocial hazard assessmentsPsychosocial risk report
- Remote worker site checksRemote site report
- Workplace WHS auditsWHS audit report
Other disciplines
Rebuild your hazard register report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.