Hazard identification walk software
Capture hazard identification walks on an iPad that keeps working with no signal, then produce the hazard register report from your own Word template — with the prose drafted against your own standards library.
Built for safety officers running teams of roughly 3–50 inspectors.
The loop you are running today
Safety consulting sells a document that has to hold up if it is ever read in an inquiry. The audit is structured, the evidence is photographic, and the findings have to trace back to a specific clause of a specific regulation — which is the one thing a generic checklist app cannot do for you.
The tell is simple: you are running a forms app plus Word plus a spreadsheet plus email, and re-typing the same findings into all four to get one hazard register report out the door.
How the hazard register report gets built
Capture it once, offline
Your firm builds the hazard identification walk form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your areas, tasks and plant
Enter areas, tasks and plant once, as a register. Every one of your hazards, controls and findings then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The hazard register report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Drafted against your standards, not a generic model
You upload your own reference library — PDF, Word, Excel, CSV — and it is indexed for retrieval. A {{ai: …}} marker placed inside your Word template runs Claude at render time and drops the drafted prose into that exact spot, and {{ai:@space …}} narrows that one paragraph to one named tier of your library.
Where two sources conflict, the retrieved passages are labelled with their authority and the model is instructed to follow the higher one and state what it overrode. A document you mark superseded is excluded outright.
What a WHS consulting firm typically loads
- The WHS Act and Regulations for each jurisdiction you operate in
- Safe Work Australia Codes of Practice
- AS/NZS ISO 45001 and your client’s certified management system
- ICAM or your own incident investigation methodology
- Client-specific site rules and contractor management requirements
The hazard register report gets reviewed before it leaves
You write the review framework: a checklist of what a hazard register report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs on its own every time that template renders.
Each finding comes back with a severity — info, minor or major — the sentence at fault, and the evidence that contradicts it. A person accepts or dismisses every one, and that decision is kept against the report rather than lost in a reply-all.
The framework can also be grounded in a named tier of your standards library, so a finding can be raised against your methodology rather than against a general sense of what a good report looks like.
Checks a WHS consulting framework usually carries
- Every finding cites the regulation, code or clause it is assessed against
- Every hazard has a control and a person responsible for it
- Risk ratings are applied consistently across findings of the same kind
- Corrective actions are specific enough to be actioned and dated
The check a document-AI tool cannot run
Every tool in this space reads the finished document. We also hold the structured submission the document was generated from, so the review is a comparison rather than a proofread: The report says all plant is guarded; the form carries an unguarded drive shaft in the workshop.
That is a contradiction between the report and the field data — invisible to anything reading the hazard register report on its own, and the class of error that comes back from a client.
The same screen reviews documents produced anywhere else — a subcontractor’s report, a draft from your old system — uploaded as PDF, Word, HTML or text. On that path there is no submission to compare against, so it is your checklist and your standards only.
Enter your areas, tasks and plant once
Every field app can do repeating sections. Almost none can do links between repeating rows — many-to-many, with stable row identity, on a device with no signal.
One control can mitigate several hazards and one hazard can appear across several areas, so the risk register and the narrative findings are generated from the same rows rather than maintained twice.
It is also what makes the work answerable afterwards. Once the relationships are stored rather than described in prose, a question across every job you have ever done is a query against a spreadsheet-style grid, not a re-read of forty hazard register reports.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- iOS only. There is no Android app.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other WHS consulting work we cover
- Workplace WHS auditsWHS audit report
- Contractor prequalification auditsPrequal audit report
- Emergency drill observationsDrill evaluation report
- Hazardous chemical auditsChemWatch register audit
- Incident investigationsICAM investigation report
- Machine guarding auditsGuarding audit report
- Manual handling assessmentsTask risk assessment
- Near miss capture programsNear miss register
Other disciplines
Rebuild your hazard register report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.