PPE compliance audit app for site managers
A PPE audit is quick to describe and hard to make useful: walk the site, check each work zone’s required PPE is being worn and is in serviceable condition, check what is issued matches what the risk assessment calls for. The useful report tells a site manager which zones are drifting and whether the problem is supply, fit or behaviour. SurveyThanks records observations per zone and per item, so compliance can be compared zone by zone and month by month.
Built for site managers running teams of roughly 3–50 inspectors.
Sample PPE audit report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
PPE audit report
Zone C — Concrete pour, Level 3 slab
- Project
- Fictional Apartments, Sample Avenue
- Audit date
- 12 September 2026
- Workers observed
- 14
| PPE item | Observation | Compliance |
|---|---|---|
| Hard hats | 14 of 14 worn; one past the manufacturer’s service life | Compliance: Replace |
| Eye protection | 9 of 14 worn during pour | Compliance: 64% |
| Gloves for wet concrete | Impervious gloves worn by all placers | Compliance: 100% |
| Hi-vis clothing | All workers compliant | Compliance: 100% |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the PPE audit report where your template puts it.
Per zone
- Zone or work area
- Activity underway
- Workers observed
- PPE required by the risk assessment
Per PPE item
- Item
- Number wearing / observed
- Calculated compliance %
- Condition
- Photo
- Reason given for non-use
Stores
- Stock on hand
- Sizes available
- Replacement schedule followed
Standards the report works to
- Work Health and Safety Regulations 2011Model WHS Regulations — regulation 44
- The duty to provide suitable PPE, and the worker’s duty to wear it, that compliance is assessed against.
- AS/NZS 1337.1Personal eye protection — Eye and face protectors for occupational applications
- Whether issued eyewear is suitable for the hazard.
- AS/NZS 1801Occupational protective helmets
- Helmet suitability and condition checks.
- AS/NZS 4602.1High visibility safety garments
- The class of hi-vis garment required for the zone.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the PPE audit report gets built
Capture it once, offline
Your firm builds the PPE compliance audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your areas, tasks and plant
Enter areas, tasks and plant once, as a register. Every one of your hazards, controls and findings then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The PPE audit report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a PPE audit report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says all plant is guarded; the form carries an unguarded drive shaft in the workshop.
Checks a WHS consulting framework usually carries
- Every finding cites the regulation, code or clause it is assessed against
- Every hazard has a control and a person responsible for it
- Risk ratings are applied consistently across findings of the same kind
- Corrective actions are specific enough to be actioned and dated
Questions
- Will the report work out compliance percentages?
- Yes. A calculated field divides workers wearing an item by workers observed, and the template can show it per zone and across the site.
- Can we compare this month against last month?
- Each audit is a submission with zones and items as rows, so the grid can filter by zone across audits to show whether compliance is moving.
- Do photos of workers end up in the report?
- Only if your template places them. Many firms photograph the equipment or the zone rather than individuals.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other WHS consulting work we cover
- Manual handling assessmentsTask risk assessment
- Near miss capture programsNear miss register
- Noise exposure assessmentsNoise dosimetry report
- Psychosocial hazard assessmentsPsychosocial risk report
- Remote worker site checksRemote site report
- Workplace WHS auditsWHS audit report
- Contractor prequalification auditsPrequal audit report
- Hazard identification walksHazard register report
Other disciplines
Rebuild your PPE audit report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.