Near miss reporting app for safety teams
Near misses are the cheapest lessons a workplace gets, and most are never written down because the form is in the site office and the worker is on the other side of the yard. A near miss program only works if a report takes under a minute from wherever the worker is standing, and if somebody reviews what comes in. SurveyThanks puts a short form on the device, works with no signal, and rolls every report into a register the safety team can filter and trend each month.
Built for safety teams running teams of roughly 3–50 inspectors.
Sample Near miss register
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Near miss register
Monthly near miss summary — July 2026
- Site
- Fictional Quarry Operations, Pit 2
- Reports received
- 23
- Prepared for
- Site safety committee
| Event | Area | Status |
|---|---|---|
| Light vehicle entered haul road without radio call | Pit ramp | Status: Investigating |
| Rock fall from bench face near survey crew | Bench 4 | Status: Escalated |
| Hose under pressure disconnected by hand | Workshop | Status: Closed |
| Loose handrail on crusher walkway | Crusher | Status: Closed |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the near miss register where your template puts it.
Report (worker)
- What happened
- Area
- Date and time
- Photo
- Could it have caused injury (yes / no)
- Name (optional)
Review (safety team)
- Event category
- Potential severity
- Action taken
- Escalated to investigation (yes / no)
- Closed date
Standards the report works to
- AS/NZS ISO 45001:2018Occupational health and safety management systems — clause 10.2
- Treats near misses as incidents to be reported, investigated and acted on within a certified system.
- Work Health and Safety Act 2011Model WHS Act — Part 5 Consultation
- The consultation duties that a near miss program and the safety committee review support.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the near miss register gets built
Capture it once, offline
Your firm builds the near miss capture program form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your areas, tasks and plant
Enter areas, tasks and plant once, as a register. Every one of your hazards, controls and findings then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The near miss register renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a near miss register must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says all plant is guarded; the form carries an unguarded drive shaft in the workshop.
Checks a WHS consulting framework usually carries
- Every finding cites the regulation, code or clause it is assessed against
- Every hazard has a control and a person responsible for it
- Risk ratings are applied consistently across findings of the same kind
- Corrective actions are specific enough to be actioned and dated
Questions
- Can workers report without signing in?
- A form can be shared as a public link that does not need an account, or completed in the app by signed-in staff. Anonymous reporting is a matter of which fields you include.
- Can a serious near miss trigger an investigation?
- A potential-severity field lets the safety team filter for high-potential reports at review, and any that warrant it can be opened as an investigation job of their own.
- Can we trend reports over time?
- Every report lands as a row in the submissions grid, filterable by area, category and month, and the monthly summary renders from the same rows.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other WHS consulting work we cover
- Manual handling assessmentsTask risk assessment
- Noise exposure assessmentsNoise dosimetry report
- PPE compliance auditsPPE audit report
- Psychosocial hazard assessmentsPsychosocial risk report
- Remote worker site checksRemote site report
- Workplace WHS auditsWHS audit report
- Contractor prequalification auditsPrequal audit report
- Hazard identification walksHazard register report
Other disciplines
Rebuild your near miss register in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.