WHS audit report app for safety consultants
A general WHS audit walks the whole operation against a protocol — consultation arrangements, risk registers, training records, emergency plans, plant, chemicals, amenities — and grades each element conforming, partially conforming or not conforming. The client’s board or officers read the summary to discharge their due diligence duty; the site manager reads the action plan. Both are generated from the same graded element rows in SurveyThanks, so the summary score and the action list cannot drift apart.
Built for consultants running teams of roughly 3–50 inspectors.
Sample WHS audit report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
WHS audit report
Element 6 — Facilities and amenities
- Client
- Fictional Logistics Pty Ltd — Distribution Centre 2
- Audit date
- 9 April 2026
- Protocol
- Consultant WHS audit protocol rev. 4
| Requirement | Evidence sighted | Rating |
|---|---|---|
| First aid kits stocked and checked | Three kits; last check log dated February | Rating: Conforming |
| Trained first aiders on every shift | Night shift roster shows no current first aider | Rating: Not conforming |
| Lunchroom separated from chemical store | Shared wall; door kept closed | Rating: Partial |
| Toilets and washing facilities | Adequate for headcount of 64 | Rating: Conforming |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the WHS audit report where your template puts it.
Per audit element
- Element and requirement reference
- Evidence sighted (document, interview, observation)
- Conformance rating
- Photo
- Legislative reference
Action plan
- Linked element
- Recommended action
- Priority (1–3)
- Responsible role
- Target date
Audit details
- Sites and areas in scope
- People interviewed (role only)
- Exclusions and limitations
Standards the report works to
- Work Health and Safety Regulations 2011Model WHS Regulations — Part 3.2 General workplace management
- Facilities, first aid, emergency plans and other general workplace obligations an audit element is graded against.
- Code of PracticeManaging the work environment and facilities (Safe Work Australia)
- The practical benchmark for amenities, lighting, ventilation and workspace findings.
- AS/NZS ISO 45001:2018Occupational health and safety management systems
- Clause mapping for clients auditing against, or preparing for, management-system certification.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the WHS audit report gets built
Capture it once, offline
Your firm builds the workplace WHS audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your areas, tasks and plant
Enter areas, tasks and plant once, as a register. Every one of your hazards, controls and findings then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The WHS audit report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a WHS audit report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says all plant is guarded; the form carries an unguarded drive shaft in the workshop.
Checks a WHS consulting framework usually carries
- Every finding cites the regulation, code or clause it is assessed against
- Every hazard has a control and a person responsible for it
- Risk ratings are applied consistently across findings of the same kind
- Corrective actions are specific enough to be actioned and dated
Questions
- Can the audit score be calculated automatically?
- Yes. Calculated fields can count and total ratings across the repeated audit elements, so the element score and overall percentage update as each requirement is graded.
- Can we reuse our audit protocol across clients?
- Build the protocol once as reusable modules. Editing a module updates every form that uses it, so a protocol revision reaches every client audit at once.
- Will the next audit show last year’s non-conformances?
- Action items are stored rows against the element they came from, so a follow-up audit form can bring forward what was open and record whether it was closed.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other WHS consulting work we cover
- Hazardous chemical auditsChemWatch register audit
- Incident investigationsICAM investigation report
- Machine guarding auditsGuarding audit report
- Manual handling assessmentsTask risk assessment
- Near miss capture programsNear miss register
- Noise exposure assessmentsNoise dosimetry report
- PPE compliance auditsPPE audit report
- Psychosocial hazard assessmentsPsychosocial risk report
Other disciplines
Rebuild your WHS audit report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.