Remote and isolated worker site check software
Employers with people working alone — field technicians, rural staff, home-based workers, drivers — have to manage the risks of remote or isolated work, including how the worker communicates and how help reaches them in an emergency. A remote site check records the actual conditions at the worker’s location: the communication options and their coverage, the emergency access, the travel route and the welfare arrangements. SurveyThanks captures the check on site even where there is no coverage, which is often exactly what the report needs to say.
Built for employers running teams of roughly 3–50 inspectors.
Sample Remote site report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Remote site report
Site check — Pump station 14 (fictional water authority)
- Location
- Pump station 14, end of Example Track
- Checked
- 7 October 2026
- Typical visit
- Single technician, 2–4 hours
| Item | Finding | Result |
|---|---|---|
| Mobile coverage at the station | No usable signal inside the building | Result: Inadequate |
| Satellite device issued | Carried, last tested 2 weeks ago | Result: Adequate |
| Check-in procedure | Call at arrival only; no departure check | Result: Improve |
| Ambulance access | Track impassable to 2WD after rain | Result: Noted |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the remote site report where your template puts it.
Location
- Site name and GPS location
- Access route and road condition
- Distance to nearest medical help
Communication
- Mobile coverage (outside / inside)
- Satellite or radio device
- Check-in and escalation procedure
Conditions
- Hazards specific to the site
- First aid and water available
- Photo
- Recommendations
Standards the report works to
- Work Health and Safety Regulations 2011Model WHS Regulations — regulation 48
- The duty to manage risks from remote or isolated work, including effective communication and assistance in an emergency.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the remote site report gets built
Capture it once, offline
Your firm builds the remote worker site check form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your areas, tasks and plant
Enter areas, tasks and plant once, as a register. Every one of your hazards, controls and findings then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The remote site report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a remote site report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says all plant is guarded; the form carries an unguarded drive shaft in the workshop.
Checks a WHS consulting framework usually carries
- Every finding cites the regulation, code or clause it is assessed against
- Every hazard has a control and a person responsible for it
- Risk ratings are applied consistently across findings of the same kind
- Corrective actions are specific enough to be actioned and dated
Questions
- Can the inspector complete the check where there is no signal?
- Yes. If the day’s jobs are downloaded first, the form, photos and notes are completed offline and sent when the device reconnects.
- Can we check dozens of sites on one route?
- Each site is its own job with a location, and the day’s jobs can be downloaded together before leaving coverage.
- Does SurveyThanks monitor lone workers in real time?
- No. It records the site check and produces the report. Live check-in, duress alarms and GPS tracking need a dedicated lone-worker monitoring service.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other WHS consulting work we cover
- Incident investigationsICAM investigation report
- Machine guarding auditsGuarding audit report
- Manual handling assessmentsTask risk assessment
- Near miss capture programsNear miss register
- Noise exposure assessmentsNoise dosimetry report
- PPE compliance auditsPPE audit report
- Psychosocial hazard assessmentsPsychosocial risk report
- Workplace WHS auditsWHS audit report
Other disciplines
Rebuild your remote site report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.