Short-stay property audit app for hosts
A short-stay audit checks whether a holiday rental is ready to list or ready for its next guest: safety items working, amenities matching the listing, and nothing a guest could photograph for a one-star review. Co-hosts and property managers audit dozens of listings a week, so the form has to be fast and the output has to be a clear pass or a list of fixes. SurveyThanks keeps each listing’s amenity list as the checklist.
Built for airbnb hosts running teams of roughly 3–50 inspectors.
Sample Listing readiness report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Listing readiness report
Listing readiness audit — Fictional Beach House
- Listing
- 3 bedrooms, sleeps 6
- Audit
- Quarterly readiness audit
- Date
- 12 December 2026
| Item | Check | Result |
|---|---|---|
| Smoke alarms | Present in every bedroom and hallway; tested | Result: Ready |
| Fire blanket | Kitchen, wall-mounted | Result: Ready |
| Listing photo match | Outdoor setting replaced with a smaller table | Result: Update listing |
| Linen stock | Two full sets per bed required; one set for Bed 3 | Result: Not ready |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the listing readiness report where your template puts it.
Safety
- Smoke alarms tested
- Fire blanket and extinguisher present
- Evacuation information displayed
- Pool barrier (where applicable)
Amenities
- Amenity (from the listing)
- Present and working
- Matches listing photo
- Photo
Presentation
- Cleanliness rating per room
- Linen and consumables stock
- Items to fix before next guest
Standards the report works to
- Fire safety standard for short-term rental accommodation dwellings (NSW)Made under the Environmental Planning and Assessment Act 1979
- Sets the smoke alarm, fire blanket and evacuation requirements NSW short-term rental hosts must meet.
- Code of Conduct for the Short-term Rental Accommodation Industry (NSW)NSW Fair Trading
- The conduct obligations on NSW hosts and booking platforms that an audit can check against.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the listing readiness report gets built
Capture it once, offline
Your firm builds the short-stay property audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your rooms and external areas
Enter rooms and external areas once, as a register. Every one of your defects, photos and timber pest findings then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The listing readiness report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a listing readiness report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The summary says no major defects were found; the form carries a major structural defect on the rear wall.
Checks a residential property framework usually carries
- The standard’s required wording, limitations and exclusions are all present
- Every area is either reported on or listed as not accessed, with a reason
- Each defect in the summary appears in the body at the same severity
- Timber pest findings carry the risk statement the standard requires
Questions
- Can each listing have its own amenity checklist?
- Yes. A listing’s amenities can be entered once and the audit form repeats over them, so a three-bedroom house and a studio each get the right list.
- Can cleaners or co-hosts do the audit?
- Anyone on your team can be assigned the job and fill the form on a phone or iPad, including offline at a coastal property with weak signal.
- Can we audit every property on a schedule?
- A recurring schedule can create each listing’s next audit a set period after the last one was completed.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other residential property work we cover
- Boundary tree dispute reportsArborist boundary report
- Building and pest inspectionsCombined building pest report
- Dividing fence condition reportsFence condition report
- Granny flat approval inspectionsSecondary dwelling report
- Meth residue testingContamination test report
- Mould inspectionsMould assessment report
- New-build handover inspectionsPCI defect report
- Owner-builder defect inspectionsDefect schedule
Other disciplines
Rebuild your listing readiness report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.