Timber pest inspection report template and app
A standalone timber pest inspection is usually the annual check a homeowner books after a treatment, or the one a pest manager sells alongside a chemical barrier. The report is structured by AS 4349.3: what was found, where, what conditions invite termites back, and a risk statement the client can act on. The thermal camera and the moisture meter do the finding; the report is what keeps the warranty on the barrier valid.
Built for pest inspectors running teams of roughly 3–50 inspectors.
Sample Timber pest report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Timber pest report
Annual timber pest inspection — 31 Sample Road
- Previous treatment
- Reticulated barrier, 2024 (installer’s durable notice in meter box)
- Inspected
- 18 February 2026
- Tools used
- Moisture meter, thermal camera, sounding
| Location | Observation | Result |
|---|---|---|
| Kitchen skirting, rear wall | Elevated moisture, no thermal anomaly | Result: Monitor |
| Garden bed, south side | Soil built up over the weep holes | Result: Conducive |
| Fence posts, rear boundary | Workings in two posts, no live termites | Result: Damage |
| Barrier reticulation points | Accessible and capped | Result: OK |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the timber pest report where your template puts it.
Property and history
- Construction type
- Previous treatments and durable notice details
- Barrier type and installation date
Per observation
- Location
- Live termites / workings / damage / none
- Species if identified
- Moisture and thermal readings
- Photo with comment
Outcome
- Conducive conditions list
- Overall degree of risk
- Recommended next inspection interval
- Treatment recommended (yes / no)
Standards the report works to
- AS 4349.3-2010Inspection of buildings — Timber pest inspections
- The structure of the report, including the conducive-condition and risk sections.
- AS 3660.2Termite management — In and around existing buildings and structures — Guidelines
- The basis for inspection frequency and management recommendations on an existing building.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the timber pest report gets built
Capture it once, offline
Your firm builds the termite inspection form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your rooms and external areas
Enter rooms and external areas once, as a register. Every one of your defects, photos and timber pest findings then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The timber pest report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a timber pest report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The summary says no major defects were found; the form carries a major structural defect on the rear wall.
Checks a residential property framework usually carries
- The standard’s required wording, limitations and exclusions are all present
- Every area is either reported on or listed as not accessed, with a reason
- Each defect in the summary appears in the body at the same severity
- Timber pest findings carry the risk statement the standard requires
Questions
- Can the form remember last year’s findings for the same house?
- Prior submissions for the property are held against the job, and the drafting step can draw on them, so this year’s report can say what changed since the last inspection.
- Can we record readings from a thermal camera or moisture meter?
- Readings are entered as number fields and the images attached as photos with comments. The drafted text works from the readings and your notes; it does not interpret the images themselves.
- Can we schedule the next annual inspection automatically?
- Yes. A recurring rule can create the next job twelve months after this one is completed, anchored to completion rather than the original booking date.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other residential property work we cover
- Meth residue testingContamination test report
- Mould inspectionsMould assessment report
- New-build handover inspectionsPCI defect report
- Owner-builder defect inspectionsDefect schedule
- Pre-auction inspectionsCondition summary report
- Pre-purchase building inspectionsBuilding inspection report
- Pre-settlement inspectionsSettlement checklist report
- Property photography ordersPhoto floorplan package
Other disciplines
Rebuild your timber pest report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.