Heavy motor vehicle assessment report app
Trucks, trailers, buses and yellow plant are assessed where they stopped — a depot, a quarry, the shoulder of a highway — not in a drive-in centre. The assessor records the unit’s identity and hours or odometer, the configuration of every axle group, accident damage against pre-existing wear, and whether a repair is economical against the unit’s value. Downtime is part of the cost, so speed of the report matters to the owner as much as the insurer.
Built for insurers running teams of roughly 3–50 inspectors.
Sample Truck assessment report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Truck assessment report
Unit 2 — Semi-trailer, tri-axle flat top (fictional)
- Claim
- HM-40217 (fictional)
- Location
- Operator depot, regional NSW (fictional)
- Assessed
- 6 August 2026
| Component | Observation | Assessment |
|---|---|---|
| Front left corner post | Bent rearward approx. 80 mm | Assessment: Repair |
| Axle group 1, left side | Tyre sidewall cut, rim gouged | Assessment: Replace |
| Deck timber | Wear consistent with age | Assessment: Pre-existing |
| Kingpin and turntable plate | No damage found | Assessment: OK |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the truck assessment report where your template puts it.
Unit
- VIN or chassis number
- Registration and fleet number
- Odometer or engine hours
- Configuration (rigid, prime mover, trailer, plant)
Damage
- Component
- Incident damage or pre-existing
- Photos
- Repair or replace
Outcome
- Repairable or total loss
- Estimated repair cost
- Salvage value
- Hire or downtime claimed
How the truck assessment report gets built
Capture it once, offline
Your firm builds the heavy motor assessment form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings and rooms
Enter buildings and rooms once, as a register. Every one of your damage observations and scope lines then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The truck assessment report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a truck assessment report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says the escape of water was confined to the ground floor; the scope carries three first-floor rooms.
Checks a insurance framework usually carries
- Cause, extent and policy response agree with one another
- Every scope line traces back to a damage that was actually observed
- The reserve is supported by the scope rather than asserted
- Every section the insurer’s template requires is present and populated
Questions
- Can one claim cover a prime mover and two trailers?
- Yes. Each unit is a repeatable group, so a combination is one job with a section for every unit and its own damage list.
- Can we assess plant on a site with no reception?
- Field capture works offline on the iOS app; the inspection uploads when the device is back in coverage.
- Can we separate accident damage from pre-existing wear in the report?
- Mark each damage line as incident or pre-existing on the form, and the template can render them in separate tables so only the incident items flow into the cost.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other insurance work we cover
- Home claim assessmentsClaim assessment report
- Impact damage assessmentsImpact damage report
- Liability scene investigationsScene investigation report
- Machinery breakdown assessmentsBreakdown cause report
- Marine claim surveysMarine claim report
- Motor assessing inspectionsMotor assessment report
- Mould remediation verificationClearance verification report
- Pre-insurance risk surveysRisk survey report
Other disciplines
Rebuild your truck assessment report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.