Evacuation diagram audit app
An evacuation diagram is only useful if it is right for the spot it hangs in: oriented to the reader, showing the "you are here" point, the nearest exits, the fire equipment and the assembly area, and current after the last fit-out. Fire consultants audit diagrams floor by floor and report which are missing, wrong or out of date. SurveyThanks captures each diagram location as its own row, with the photo and the checks against it.
Built for fire consultants running teams of roughly 3–50 inspectors.
Sample Diagram compliance report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Diagram compliance report
Diagram audit — Levels 3 and 4
- Site
- Fictional Commerce Centre, 12 Model Street
- Diagrams audited
- 9 of 9 locations
- Audit date
- 2 September 2026
| Location | Finding | Result |
|---|---|---|
| L3 lift lobby | Correct orientation; all elements shown | Result: Pass |
| L3 east stair door | Shows the pre-2024 tenancy layout | Result: Out of date |
| L4 kitchen | No diagram installed | Result: Missing |
| L4 lift lobby | Assembly area not shown | Result: Revise |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the diagram compliance report where your template puts it.
Per diagram location
- Level and location
- Diagram present
- Oriented correctly to the viewer
- "You are here" shown
- Exits and routes current
- Fire equipment shown
- Assembly area shown
- Validity date
- Photo
Per floor
- Floor plan revision
- Recent fit-out changes
Standards the report works to
- AS 3745-2010Planning for emergencies in facilities
- Sets out what an evacuation diagram must show, which is the checklist each location is audited against.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the diagram compliance report gets built
Capture it once, offline
Your firm builds the evacuation diagram audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, fire compartments and rated elements
Enter buildings, fire compartments and rated elements once, as a register. Every one of your penetrations, defects and rectification items then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The diagram compliance report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a diagram compliance report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says sprinkler coverage is throughout; the form records the warehouse only.
Checks a fire safety framework usually carries
- Every rated element assessed carries a defect status, not just a description
- A BAL determination shows the inputs it was derived from
- Non-conformances cite the clause of the standard they fail
- Rectification items are specific enough for a contractor to price
Questions
- Can we audit diagrams across a whole portfolio?
- Yes. Each building is a job, and the submissions grid shows every diagram location across all of them, so missing or outdated diagrams can be filtered portfolio-wide.
- Can the report include a photo of every diagram?
- Yes. Each location row carries its photo, and your template can print it beside the checklist results.
- Can we use our own checklist instead of yours?
- The form is yours to build. Most consultants mirror the elements AS 3745 lists, plus any items their clients add.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other fire safety work we cover
- Fire hydrant testingHydrant flow test report
- Fire safety statement auditsAFSS evidence pack
- Fire trail condition auditsTrail condition report
- Passive fire penetration surveysPenetration register
- Smoke detector testingDetector test register
- Sprinkler system inspectionsSprinkler test report
- Asset protection zone inspectionsAPZ compliance report
- Bushfire attack level assessmentsBAL report
Other disciplines
Rebuild your diagram compliance report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.