Sprinkler inspection and test report app
A sprinkler service visit is a sequence of readings — stop valve positions, gauge pressures either side of the alarm valve, the alarm test and the time the brigade signal took, the pump’s churn pressure — taken against the AS 1851 routine for that month. The building owner reads one thing: whether anything failed and what has to happen next. SurveyThanks captures each valve set as its own repeatable section and writes the defects list straight from the readings.
Built for fire contractors running teams of roughly 3–50 inspectors.
Sample Sprinkler test report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Sprinkler test report
Section 3 — Wet pipe valve set 2 (Level 4 car park)
- Site
- Fictional Tower, 100 Example Street
- Routine
- AS 1851 monthly service
- Service date
- 14 March 2026
| Check | Reading / observation | Result |
|---|---|---|
| Main stop valve | Secured open, strapped and labelled | Result: Pass |
| Installation pressure gauge | 980 kPa upstream / 975 kPa downstream | Result: Pass |
| Alarm valve test | Bell sounded; FIP signal received in 42 s | Result: Pass |
| Block plan | Not updated since the Level 4 fit-out | Result: Action |
| Spare sprinkler cabinet | 4 heads stocked; cabinet schedule lists 6 | Result: Defect |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the sprinkler test report where your template puts it.
Per valve set
- Valve set ID and location
- Main stop valve position and security
- Upstream and downstream gauge pressures
- Alarm test result and brigade signal time
- Block plan current (yes / no)
Per pump
- Pump type (diesel / electric)
- Churn and duty pressures
- Run time
- Fuel level and battery voltages (diesel)
Defects
- Linked valve set or pump
- Defect category (critical / non-critical)
- Photo
- Recommended rectification
Standards the report works to
- AS 1851-2012Routine service of fire protection systems and equipment
- Section 2 sets the monthly, six-monthly and yearly sprinkler routines the form is built around.
- AS 2118.1Automatic fire sprinkler systems — General systems
- The design standard a sprinkler installation’s baseline data and spare-head requirement come from.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the sprinkler test report gets built
Capture it once, offline
Your firm builds the sprinkler system inspection form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, fire compartments and rated elements
Enter buildings, fire compartments and rated elements once, as a register. Every one of your penetrations, defects and rectification items then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The sprinkler test report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a sprinkler test report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says sprinkler coverage is throughout; the form records the warehouse only.
Checks a fire safety framework usually carries
- Every rated element assessed carries a defect status, not just a description
- A BAL determination shows the inputs it was derived from
- Non-conformances cite the clause of the standard they fail
- Rectification items are specific enough for a contractor to price
Questions
- Can each valve set have its own section in the report?
- Yes. A valve set is a repeatable group on the form, so a building with six valve sets produces six sections, each with its own readings, photos and defects, in the order your template lays them out.
- Can a failed check open a defect entry automatically?
- Yes. A visibility rule can show the defect questions only when a check is answered as failed, and a calculated field can work out the difference between the two gauge readings so nobody does it in their head on a ladder.
- Can we see open sprinkler defects across all our sites?
- Defects are stored as rows linked to the valve set or pump they belong to, so the report lists each one against its asset, and the submissions grid lets you filter open defects across every site you service.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other fire safety work we cover
- Smoke detector testingDetector test register
- Asset protection zone inspectionsAPZ compliance report
- Bushfire attack level assessmentsBAL report
- Bushfire hazard reduction auditsHazard reduction report
- Evacuation diagram auditsDiagram compliance report
- Evacuation drill recordsDrill observation report
- Fire damper testingDamper test report
- Fire hydrant testingHydrant flow test report
Other disciplines
Rebuild your sprinkler test report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.