AFSS inspection software for fire safety practitioners
In New South Wales a building owner must give the council and Fire and Rescue NSW an annual fire safety statement confirming each essential fire safety measure on the building’s fire safety schedule has been assessed. The practitioner works through that schedule measure by measure, records the evidence and flags anything not performing to its standard of performance. The evidence pack is what supports the statement if it is ever questioned.
Built for fire consultants running teams of roughly 3–50 inspectors.
Sample AFSS evidence pack
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
AFSS evidence pack
Essential fire safety measures — evidence summary
- Building
- Fictional Arcade, 77 Notional Street
- Fire safety schedule
- Issued with occupation certificate, 2015
- Assessment period
- Ending 30 September 2026
| Measure | Standard of performance | Result |
|---|---|---|
| Automatic fire detection and alarm | AS 1670.1 | Result: Performing |
| Emergency lighting | AS/NZS 2293.1 | Result: Not performing |
| Fire doors | AS 1905.1 | Result: Performing |
| Portable fire extinguishers | AS 2444 | Result: Evidence pending |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the AFSS evidence pack where your template puts it.
Per essential fire safety measure
- Measure (from the fire safety schedule)
- Standard of performance
- Assessed by
- Date assessed
- Performing (yes / no)
- Evidence reference
- Photos
Building
- Fire safety schedule date
- Council and FRNSW details
- Previous statement date
Open items
- Linked measure
- What is outstanding
- Responsible party
Standards the report works to
- EP&A (Development Certification and Fire Safety) Regulation 2021Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021 (NSW)
- Requires the annual fire safety statement and sets what each measure must be assessed against.
- AS/NZS 2293.1Emergency lighting and exit signs for buildings — System design, installation and operation
- A typical standard of performance listed on a fire safety schedule for emergency lighting.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the AFSS evidence pack gets built
Capture it once, offline
Your firm builds the fire safety statement audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your buildings, fire compartments and rated elements
Enter buildings, fire compartments and rated elements once, as a register. Every one of your penetrations, defects and rectification items then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The AFSS evidence pack renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a AFSS evidence pack must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says sprinkler coverage is throughout; the form records the warehouse only.
Checks a fire safety framework usually carries
- Every rated element assessed carries a defect status, not just a description
- A BAL determination shows the inputs it was derived from
- Non-conformances cite the clause of the standard they fail
- Rectification items are specific enough for a contractor to price
Questions
- Can each measure carry its own evidence?
- Yes. Each measure on the schedule is a row with its own result, evidence reference and photos, so the evidence pack is ordered exactly as the fire safety schedule is.
- Does the software lodge the statement with council?
- No. It produces your evidence pack and the report in your own template; lodging the statement stays with the owner or their agent.
- Can a subcontractor’s service report be checked as evidence?
- An uploaded PDF or Word report can be run through the review screen against your own checklist, so gaps in a contractor’s record show up before you rely on it.
- Does this work for essential safety measures in other states?
- The form is yours, so the same approach works for other states’ maintenance regimes — you build a form around that state’s list of measures.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other fire safety work we cover
- Bushfire attack level assessmentsBAL report
- Bushfire hazard reduction auditsHazard reduction report
- Evacuation diagram auditsDiagram compliance report
- Evacuation drill recordsDrill observation report
- Fire damper testingDamper test report
- Fire hydrant testingHydrant flow test report
- Fire trail condition auditsTrail condition report
- Passive fire penetration surveysPenetration register
Other disciplines
Rebuild your AFSS evidence pack in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.