Groundwater monitoring round software
A groundwater monitoring event is the same list of bores visited every quarter: dip the standing water level, purge until field parameters stabilise, sample, and note anything odd about the well head. The client and the regulator want to know one thing — whether concentrations or levels have changed since last time. Because each reading in SurveyThanks points at a stored bore rather than a typed name, a round can be compared with the previous ones without reconciling spreadsheets.
Built for consultants running teams of roughly 3–50 inspectors.
Sample Monitoring event report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Monitoring event report
Table 3 — Field parameters, Q3 monitoring event
- Site
- Former Depot, 12 Sample Road (fictional)
- Event
- Q3 2026 — round 11 of 16
- Sampled
- 9–10 September 2026
| Bore | SWL (m bTOC) | EC / pH at stabilisation | Status |
|---|---|---|---|
| MW01 | 3.42 | 1,840 µS/cm / 6.9 | Status: Sampled |
| MW03 | 4.10 | 2,210 µS/cm / 6.6 | Status: Sampled |
| MW05 | 2.87 | Hydrocarbon odour and sheen on purge water | Status: Observation |
| MW07 | Dry at 6.0 m | Not sampled | Status: Not sampled |
| MW08 | — | Gatic lid damaged, bore inaccessible | Status: Repair |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the monitoring event report where your template puts it.
Per bore, per round
- Bore ID (linked to the bore register)
- Standing water level and total depth
- Purge method and volume
- Field parameters: pH, EC, DO, redox, temperature
- Odour, sheen, turbidity observations
- Sample IDs and bottle set
Bore register
- Screen interval
- Top-of-casing elevation
- Well head condition
- Map location
Event
- Weather and recent rainfall
- Equipment calibration notes
- QA samples: duplicates, rinsate, trip blanks
Standards the report works to
- AS/NZS 5667.11:1998Water quality — Sampling — Guidance on sampling of groundwaters
- Purging, sampling and sample handling practice the field section describes.
- Geoscience Australia Record 2009/27Groundwater Sampling and Analysis — A Field Guide
- A widely cited reference for field parameter stabilisation and QA sampling.
- ANZG 2018Australian and New Zealand Guidelines for Fresh and Marine Water Quality
- Default guideline values results are screened against where the receiving environment is surface water.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the monitoring event report gets built
Capture it once, offline
Your firm builds the groundwater monitoring round form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your sample locations
Enter sample locations once, as a register. Every one of your samples, bores and monitoring rounds then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The monitoring event report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a monitoring event report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says every bore was sampled to three metres; the form has BH07 refused at 1.2 m.
Checks a environmental framework usually carries
- Every exceedance in the results tables is discussed in the assessment text
- The guideline values cited match the land use actually being assessed
- No sample or bore ID appears in the prose that is absent from the data
- Data gaps, refusals and deviations from the sampling plan are stated as limitations
Questions
- Can a bore that was dry or inaccessible still appear in the report?
- Yes. Each bore in the register gets a row in every round, and a not-sampled status with its reason is recorded rather than the bore silently dropping out of the tables.
- Can we compare this round with earlier ones?
- Rounds point at the same stored bores, so earlier readings for a well are queryable in the submissions grid and can be laid out in your template as a history table.
- Can sample bottles be scanned?
- The form supports barcode fields, so a pre-labelled bottle or chain-of-custody barcode can be scanned against the bore rather than typed.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other environmental work we cover
- Air quality monitoring roundsAir monitoring report
- Asbestos in soil surveysACM in soil report
- Asbestos registers and reinspectionsAsbestos register update
- Beach water quality samplingBeach watch report
- Carbon project monitoringCarbon audit evidence
- Contaminated land auditsAudit evidence pack
- Environmental license compliance roundsLicense condition checklist
- Erosion and sediment auditsESC compliance report
Other disciplines
Rebuild your monitoring event report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.