Contaminated land audit evidence software
A site auditor reviews a consultant’s investigation and remediation work and issues a statement on whether the land is suitable for a proposed use. The auditor’s own site inspections — to see validation excavations open, confirm the remedial extent, check that a capping layer exists where the report says it does — produce the evidence that sits behind the audit report and its interim advice. That evidence has to be specific enough to defend the statement years later.
Built for site auditors running teams of roughly 3–50 inspectors.
Sample Audit evidence pack
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Audit evidence pack
Auditor site inspection — Remediation stage
- Site
- Former service station, 2 Corner Road (fictional)
- Inspection
- 19 March 2026
- Purpose
- Observe validation of UST excavation
| Item | Observation | Status |
|---|---|---|
| UST pit excavation | Open, 4.5 m deep, walls in natural clay | Status: Observed |
| Validation sampling | Consultant sampling walls at stated spacing | Status: Observed |
| Stockpile SP2 | Not covered; odour noticeable | Status: Interim advice |
| Northern boundary | Excavation stops 1 m short of boundary | Status: Query |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the audit evidence pack where your template puts it.
Per inspection
- Stage of works
- Purpose of visit
- Personnel present
Per item observed
- Area or excavation
- Observation
- Consistency with the remedial action plan
- Photo
- Query or interim advice raised
Documents
- Reports reviewed at this stage
Standards the report works to
- NEPM 1999 (amended 2013)National Environment Protection (Assessment of Site Contamination) Measure
- The assessment framework the audited investigation is reviewed against.
- NSW EPA (2017)Guidelines for the NSW Site Auditor Scheme (3rd edition)
- How audits and site inspections are conducted and documented in New South Wales.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the audit evidence pack gets built
Capture it once, offline
Your firm builds the contaminated land audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your sample locations
Enter sample locations once, as a register. Every one of your samples, bores and monitoring rounds then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The audit evidence pack renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a audit evidence pack must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says every bore was sampled to three metres; the form has BH07 refused at 1.2 m.
Checks a environmental framework usually carries
- Every exceedance in the results tables is discussed in the assessment text
- The guideline values cited match the land use actually being assessed
- No sample or bore ID appears in the prose that is absent from the data
- Data gaps, refusals and deviations from the sampling plan are stated as limitations
Questions
- Can queries raised on site be tracked to closure?
- Each query is a row linked to the area it concerns, so later inspections and correspondence can record when it was resolved.
- Can we review the consultant’s report in the same place?
- Uploaded documents can be run through your own review framework, checking for the items your audit checklist requires.
- Is it suitable for multi-year audits?
- Inspections are separate jobs pointing at the same site and area register, so evidence accumulates against the site over the life of the audit.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other environmental work we cover
- Landfill cell inspectionsCell condition report
- Landfill gas monitoringGas monitoring report
- Litter auditsLitter count report
- Noise monitoring surveysAcoustic report
- Odour surveysOdour assessment report
- Pest animal control programsControl program report
- Phase 1 site assessmentsESA report
- Phase 2 contamination samplingSampling analysis report
Other disciplines
Rebuild your audit evidence pack in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.