Statue and monument condition register software
A council can own hundreds of memorials, statues, plaques and drinking fountains, most of them outdoors and many of them listed. A monument audit visits each one, records its material and condition, flags safety issues and vandalism, and produces a register the asset team can budget from. SurveyThanks keeps each monument as a register row with its location, so the audit can be split across officers and still report as one prioritised schedule.
Built for councils running teams of roughly 3–50 inspectors.
Sample Monument condition register
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Monument condition register
Monument register — Central ward extract
- Owner
- Fictional Shire Council
- Audit
- Biennial condition audit, 2026
- Grading
- 1 (excellent) to 5 (very poor)
| Monument | Material | Observation | Grade |
|---|---|---|---|
| War memorial, Memorial Park | Granite, bronze plaques | Bronze dull, uneven patina; names legible | Grade: 2 |
| Drinking fountain, Rail Square | Cast iron | Basin cracked; tap removed | Grade: 4 |
| Explorer statue, Main St | Bronze on sandstone plinth | Paint graffiti on plinth, east face | Grade: 3 |
| Centenary plaque, Library | Brass | Missing — fixings only remain | Grade: 5 |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the monument condition register where your template puts it.
Per monument
- Asset ID
- Name and type
- Location (map pin)
- Materials
- Heritage listing status
- Inscription text
Condition
- Condition grade
- Structural stability
- Corrosion, cracking or loss
- Graffiti or vandalism
- Public safety risk
- Photographs
Works
- Recommended action
- Specialist required (conservator, mason, foundry)
- Priority year
- Indicative cost band
Standards the report works to
- Burra Charter (2013)The Australia ICOMOS Charter for Places of Cultural Significance
- The basis for recommending repair over replacement on listed memorials.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the monument condition register gets built
Capture it once, offline
Your firm builds the statue and monument audit form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your fabric elements and spaces
Enter fabric elements and spaces once, as a register. Every one of your condition observations across inspection rounds then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The monument condition register renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a monument condition register must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The narrative says the verandah is stable; the condition record grades it poor and deteriorating.
Checks a heritage framework usually carries
- Every element in the schedule carries a condition grade and a photograph
- Change since the last inspection is stated element by element
- Recommendations are tied back to Burra Charter principles
- The significance assessment is consistent with the conservation management plan
Questions
- Can we import our existing monument list?
- Yes. Forms and registers support spreadsheet import, so the asset IDs, names and locations you already hold become the rows each audit visit links to.
- Can the register show where each monument is?
- Each monument carries a map location, and jobs appear as pins on the scheduling map, which helps when routing an officer around a ward.
- Can the condition grade drive the works priority?
- Calculated fields and visibility rules can raise a priority question when a grade passes a threshold, and the template can sort the works schedule by priority year.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other heritage work we cover
- Archaeological site monitoringSite monitoring report
- Ghost sign documentationSign documentation report
- Heritage building condition surveysConservation condition report
- Historic cemetery surveysGrave condition survey
- Indigenous heritage surveysCultural heritage report
- Museum object condition reportsObject condition report
- Rock art condition monitoringRock art condition report
- Shipwreck site inspectionsWreck site report
Other disciplines
Rebuild your monument condition register in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.