Hazardous materials survey software for pre-demolition work
Before a building is refurbished or demolished, a hazardous materials survey identifies asbestos, lead paint, synthetic mineral fibre, PCB-containing capacitors and ozone-depleting refrigerants so the demolition contractor can plan removal. Unlike a routine register, the survey is destructive and room-by-room, and the demolition firm reads it as a work list: what is there, how much, and which material has to come out before anything else.
Built for demolition firms running teams of roughly 3–50 inspectors.
Sample Hazmat register
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Hazmat register
Hazmat register — Ground floor
- Building
- Former Library, 6 Civic Way (fictional)
- Survey type
- Pre-demolition, destructive
- Surveyed
- 11 February 2026
| Room | Material | Hazard | Status |
|---|---|---|---|
| G.04 Plant | Fluorescent light capacitors (pre-1980 fittings) | Possible PCB | Status: Remove |
| G.06 Reading room | Ceiling insulation batts | SMF | Status: Manage |
| G.09 Stair | Painted handrail, flaking | Lead paint (XRF positive) | Status: Remove |
| G.11 WC | Fibre cement wall sheeting | Asbestos (sampled) | Status: Licensed removal |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the hazmat register where your template puts it.
Per room
- Room ID and use
- Access and areas not inspected
Per material (nested)
- Material and hazard type
- Quantity and unit
- Sampled, tested or presumed
- Condition
- Removal priority
- Photo
Building
- Construction date
- Survey type
- Plant and refrigerants observed
Standards the report works to
- AS 2601-2001The demolition of structures
- Expects hazardous materials to be identified before demolition is planned.
- Safe Work Australia Code of PracticeHow to safely remove asbestos
- The removal requirements the recommendations point to.
- AS 4964-2004Method for the qualitative identification of asbestos in bulk samples
- Identification method for the bulk samples taken.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the hazmat register gets built
Capture it once, offline
Your firm builds the hazardous materials survey form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your sample locations
Enter sample locations once, as a register. Every one of your samples, bores and monitoring rounds then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The hazmat register renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a hazmat register must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report says every bore was sampled to three metres; the form has BH07 refused at 1.2 m.
Checks a environmental framework usually carries
- Every exceedance in the results tables is discussed in the assessment text
- The guideline values cited match the land use actually being assessed
- No sample or bore ID appears in the prose that is absent from the data
- Data gaps, refusals and deviations from the sampling plan are stated as limitations
Questions
- Can quantities be totalled for the demolition contractor?
- Materials are a nested repeat with quantity fields, and a calculated field can sum them per hazard type for the summary table.
- Does one form cover asbestos, lead and PCBs?
- Yes. Hazard type is a field on each material, and visibility rules show the questions relevant to that hazard, such as XRF reading for lead paint.
- Can areas we could not access be listed?
- Each room records access, and the review framework can require every inaccessible area to appear in the limitations.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other environmental work we cover
- Litter auditsLitter count report
- Noise monitoring surveysAcoustic report
- Odour surveysOdour assessment report
- Pest animal control programsControl program report
- Phase 1 site assessmentsESA report
- Phase 2 contamination samplingSampling analysis report
- Rehabilitation monitoringRehab progress report
- Riparian zone assessmentsRiverbank condition report
Other disciplines
Rebuild your hazmat register in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.