Cost to complete report app for construction lenders
Before a financier funds a project — or takes over one that has stalled — it wants an independent view of what the remaining works will cost. The quantity surveyor inspects the site, compares progress against the contract and the budget, and reports whether the undrawn facility is enough to finish. The report is read by a credit committee, so a shortfall has to be explained trade by trade.
Built for financiers running teams of roughly 3–50 inspectors.
Sample Cost to complete report
An illustrative excerpt. The site, readings and findings are fictional; the layout is yours to set.
Cost to complete report
Section 4 — Cost to complete by trade
- Project
- Sample Terraces, 14 townhouses (fictional)
- Inspection
- 18 February 2026
- Contract sum
- $6,420,000 lump sum
| Trade | Progress and remaining cost | Assessment |
|---|---|---|
| Substructure and slab | 100% complete · $0 remaining | Assessment: Complete |
| Frame and roof | 85% complete · $96,000 remaining | Assessment: On budget |
| Windows and external doors | 40% installed · $188,000 remaining | Assessment: Over budget |
| Services rough-in | 20% complete · $240,000 remaining | Assessment: Watch |
Fields captured on site
Your firm builds the form in-app, so these are a starting point rather than a fixed schema. Every field is captured on the device, with or without signal, and lands in the cost to complete report where your template puts it.
Per trade
- Trade or cost centre
- Budget and contract allowance
- Percentage complete observed
- Assessed cost remaining
Project
- Contract sum and variations to date
- Undrawn facility
- Contingency adopted
- Programme and forecast completion
Risks
- Builder financial or resourcing concerns
- Authority approvals outstanding
- Site photographs per trade
Standards the report works to
- AS 4000-1997General conditions of contract
- The common contract form whose variation and payment provisions the assessment of remaining cost has to respect.
Load the standards you hold into your reference library and the drafted prose is written against them rather than against a general model.
How the cost to complete report gets built
Capture it once, offline
Your firm builds the construction cost to complete form in-app — 25 field types, nesting repeatable groups, compound AND/OR visibility rules, reusable modules and calculated fields. Field capture works with no signal: jobs, forms, photos, notes and audio all queue in an idempotent outbox that only clears once the server confirms receipt.
Link it to your the subject property and its improvements
Enter the subject property and its improvements once, as a register. Every one of your comparable sales and adjustment lines then points at a stored row rather than a name somebody typed — and the links survive a disconnected device.
Render your own template
The cost to complete report renders into the Word template you already use — your letterhead, your section order, your clause library — with conditionals, loops over repeats, composable sub-templates and photo grids.
Reviewed before it leaves
You write the review framework: a checklist of what a cost to complete report must contain, plus the prose standards you would mark a junior against. Link it to a report template and it runs every time that template renders. Each finding comes back graded info, minor or major, quoting the sentence at fault, and a person accepts or dismisses every one.
Because the structured submission behind the report is held too, the review is a comparison rather than a proofread: The report describes a four-bedroom dwelling; the inspection form recorded three.
Checks a valuation framework usually carries
- Every section the panel instruction requires appears, in the required order
- Each adjustment traces to a comparable that is listed in the evidence
- The reconciliation supports the figure actually adopted
- Instruction basis, assumptions and disclaimers are stated in full
Questions
- Can the shortfall calculate itself from the trade rows?
- Yes. Calculated fields can sum the remaining cost across every trade, add the contingency and compare it with the undrawn facility, so the headline figure always matches the table.
- Can the report reference the previous inspection?
- Earlier submissions on the job are part of the context the drafting step retrieves from, so a drafted paragraph can refer back to the last visit. The surveyor checks every figure before the report is issued.
- Can the executive summary be drafted for us?
- An AI marker in your template can draft the summary from the captured figures and your own guidance documents. The surveyor reviews and edits it before it is issued.
What this is not
Worth knowing before you book a demo, so neither of us wastes the half hour.
- Not field-service dispatch. No timesheets, no parts, no inventory. Scheduling exists to get an inspector to a site.
- No signature capture. If your deliverable has to carry a signed sign-off on the artefact itself, this is not the tool yet.
- Field capture is what works offline — jobs, forms, photos, notes and audio. Reports, chat, scheduling and the inbox need a connection.
- No client portal. Reports go out as a file or a password-protected link.
Other valuation work we cover
- Rural property valuationsRural valuation report
- Stamp duty valuationsDuty valuation report
- Tax depreciation inspectionsDepreciation schedule
- Antique and collectable appraisalsAppraisal report
- Business asset valuationsAsset valuation report
- Commercial property valuationsCommercial valuation report
- Plant and equipment valuationsP&E valuation report
- Quantity surveying progress claimsProgress claim report
Other disciplines
Rebuild your cost to complete report in SurveyThanks
Bring the Word template you already send clients. If you are coming off another field-forms tool, a filled report can be uploaded, read field by field, and re-rendered into your template.